# Career Opportunity: Site Secretary at PT Duta Marine
PT Duta Marine stands as a premier private entity within Indonesia’s energy and maritime sectors, specializing in comprehensive offshore, marine, and oil and gas operations. With an extensive portfolio, the company delivers end-to-end integrated services for the maintenance and operation of sophisticated offshore assets, including FSO, FPSO, FPU, MOPU, FSRU, and LNG carriers. Beyond standard operations, PT Duta Marine is widely recognized for its technical prowess in the complex conversion, installation, and management of FSO units.
To support our expanding operations, we are currently seeking a highly organized and detail-oriented Site Secretary to join our field team.
## Requirements and Qualifications
We are looking for a dedicated professional who possesses the technical competence and interpersonal maturity required to thrive in a demanding industrial environment. The ideal candidate will meet the following criteria:
* Educational Background: A bachelor’s degree in Business Administration, Secretarial Science, or a closely related field is required.
* Technical Proficiency: Advanced command of the Microsoft Office Suite (Excel, Word, PowerPoint) and various digital document management platforms.
* Language Skills: Exceptional verbal and written communication skills, with fluency in English and local languages to facilitate professional correspondence.
* Operational Agility: Proven ability to manage multiple site-based tasks simultaneously, adhere to rigorous reporting deadlines, and maintain composure in high-pressure scenarios.
* Professional Integrity: An unwavering commitment to confidentiality, particularly when handling sensitive project details, personnel files, or contractor agreements.
## Core Responsibilities
The Site Secretary serves as the administrative backbone of our site operations, ensuring that all logistical and documentation processes function seamlessly. Key daily responsibilities include:
Documentation and Correspondence Management
* Managing all incoming and outgoing professional communications, including emails, official memos, and telephone inquiries.
* Drafting, formatting, and meticulously archiving site reports, daily operation logs, meeting minutes, and critical safety documentation.
Administrative Coordination and Support
* Coordinating project progress meetings, managing conference room availability, and maintaining the Project Manager’s calendar to ensure optimal efficiency.
* Overseeing the reception of site visitors, including clients, safety inspectors, and subcontractors, while ensuring all access passes and safety protocols are strictly followed.
Logistics and Site Infrastructure
* Maintaining accurate inventory records for office stationery, essential pantry supplies, and necessary Personal Protective Equipment (PPE) forms, managing procurement as required.
* Providing comprehensive logistical support, including organizing site-specific events, arranging local transportation, and coordinating complex travel itineraries for site personnel.
This role offers a unique opportunity to contribute to the success of mission-critical offshore projects while working with a leading name in the Indonesian marine and oil and gas industry.